Events Officer

The Joint Secretariat of the URBACT IV programme is looking for a creative Events Officer to organise and deliver large-scale, ‘out of the box’, impactful and memorable in-person, virtual or hybrid events mainly for representatives of European cities.



Applications must be submitted before 28 May 2023 at midnight CET


Event organisation


  • Keep a timeline of all programme events until the end of URBACT IV;

  • Plan the organisation of major communications events as outlined above with Gantt

    Chart or other planning tools;

  • Identify locations and venues that can host the URBACT events following specifications and needs;

  • Identify suitable digital formats responding to the needs identified should the event be digital;

  • Organise taskforce meetings with members of the URBACT Secretariat, experts, and when relevant URBACT’s external events agency, to co-design the content and format of the event;

  • Draft communication campaigns for the events ;

  • Steer and coordinate with the URBACT’s external events agency that contributes

    to the delivery of the event (with logistics, graphic identity, renting venue, etc);

  • Coordinate with other external service providers linked to the organisation of the events;

  • Follow up the logistics, graphic identity, internal and external communication;

  • Make sure that the URBACT events are as low carbon as possible and keep

    record of the carbon impact of events over time;

  • Make sure that the budget set for each event is respected;

  • Report to the Head of Unit about progress made in the organisation of events and brief the members of the URBACT Secretariat about state of play;

  • Report on the events’ activities and results to the URBACT Monitoring Committee, the Presidency of the EU council when requested;

  • Produce news/communication materials for the URBACT website and other digital channels on the activities and results of each event once it’s over;


Contribution to the programme communication activities


  • In addition to events, the successful candidate can be requested to contribute the programme’s communication activities, and in particular to:

  • Contribute to external events with submission of applications, stands, etc. (for example European Week for Regions and Cities);

  • Ensure smooth, timely and reliable communication within the team, with other technical teams and with event participants;

  • Design of visuals (GIFs, short videos, infographics) for communication materials for the programme activities (events, publications, presentations of the programme);
  • Draft articles for the URBACT programme to present different activities;
  • Present the URBACT programme and activities to external events;
  • Support URBACT beneficiaries and National URBACT Points in the organisation of their local, network, and national events (with training workshops, online presentations, guides, tools, etc);
  • Support the members of the URBACT Secretariat in the organisation of small- scale meetings with the URBACT beneficiaries or National URBACT Points;
  • Contribute to the conception of communication and knowledge activities and events (for example policy labs);
  • Support with the implementation of social media strategy;
  • Moderate or facilitate workshops or panels.


Programme implementation


  • Contribute to the preparation, implementation and follow up of the decisions of the URBACT IV Monitoring Committee related to communication activities;
  • Monitor the events’ budget;
  • Meet and monitor the output and results indicators set in the URBACT IV cooperation programme, such as: ‘number of participants in programme- level events aimed at knowledge sharing” and number of people with increased URBACT knowledge due to their participation in programme level events aimed at knowledge sharing”;
  • Report to the URBACT Monitoring Committee about the progress on events two or three times per year, with written and oral presentations;
  • Contribute to the production of the annual implementation reports in accordance with European Commission requirements;
  • Fulfil other competence-related duties assigned by the Director/Head of unit as resulting from the mission and needs of the URBACT programme.


To apply for the position be sure to read carefully the job description.