In Vilafranca, a city of 40 thousand residents, there are 951 (6,5 % of the stock) vacant apartments and five vacant residential buildings are listed. Ownership: 1% public authority, 74% Individual owners, and 25% commercial housing enterprises.

In the context of high poverty, exclusion and the increasing number of empty housing units, accentuated by the crisis, the city developed the “From empty housing to social inclusion” programme. The aim for this inclusion programme is the renovation and rehabilitation of vacant housing while reusing them for social purposes. In this programme the council does the construction work with public investment, and in return for the public investment, the owner transfers the use of the building to the council for a period of time proportional to the investment. When the constructions work finishes the Social Services select beneficiary families. This programme required 300.000 € per year in the city budget. So far, more than 250 houses have been renovated (appr. 10 flats per year) and offered on preferential lease to poor or homeless families, and 500 persons have gained professional skills through the training programmes. More renovation could be done if there would be more public money.

This GP of Vilafranca: https://urbact.eu/empty-housing-social-inclusion

Vilafranca was very satisfied with its project which was considered a Good Practice by the Diputació de Barcelona first and then by URBACT in 2017 because it not only affected the recovery of empty housing but also improved the social level of the unemployed workers who participated in the rehabilitation, considering to close the circle. This practice, despite the good results obtained, proved to be insufficient when large homeowners got out of their properties in anticipation of future price increases. This abandonment of entire buildings has led to the disorganized and mafia occupation of housing throughout the country and also in Vilafranca.

Facing this new situation, and also due to financial limits (the city budget cannot afford big investments) the search for a more wholesale intervention has become more evident. This is why the city decided for the transfer of the Chemnitz good-practice case, aiming for connecting owners with private investors instead of making the renovation from public budget.

The Good Practice of Chemnitz has important advantages: a public project carried out by a private company, offering a flexible and proactive approach for the revitalisation of the historic housing stock of the city, and over time becoming the central collector and distributer of information on the buildings.

The specific objectives the city would like to achieve with transferring Chemnitz good-practice case are:

• To connect owners with private investors as the city budget cannot afford big investments.
• To connect and coordinate the different stakeholders for the reactivation of the vacant buildings in a right and efficient way.
• Setting up a body/institution to support reactivation of vacant/derelict building/flats.
• Contacting, activating and supporting owners.
• Identifying, contacting and supporting potential buyers and investors
• Connecting & coordinating public & private stakeholders

The challenge is how to achieve this funding without compromising the budget and municipal action, so that the collaboration between the administration (the ‘Housing Agency’, the Urban Planning Office and building Control Department) and the private initiative should be normal practice in a 21st century society.

To approach the problem from this perspective, it became necessary to expand the original social orientation and start looking for private partners with enough technical capacity and sufficient financial solvency. In this sense an agreement has been signed with Habitat3 (housing for social inclusion) foundation and 10 housing units have been recovered so far.

The Habitat3 Foundation is a social rental housing manager whose main objective is to search for and to obtain rental housing at prices below market prices. Habitat3 is a benchmark in Catalonia in the housing sector, being recognized in 2019 with the Gold World Habitat Awards by UN Habitat.

The relation between the City Council and HABITAT3 is a win-win relation: the City council searches the building and the tenants, and once a building has been found, HABITAT3 is contacted for its assessment. Usually HABITAT3 spends around 2 weeks to see the state of the building, the rehabilitation that should be carried out and the investment that would be necessary. Then HABITAT3 decides to invest part of their budget for social housing in Vilafranca. HABITAT3 isn’t paid for this collaboration.

The project helps to mitigate effects of urban processes that are unsustainable. By strengthening the inner city through the concentration and support of developments in the existing central neighbourhoods, the urban structures are valorised. This way, the reuse of historic housing stock helps to save resources instead of promoting suburban sprawl. Dense and mixed-use urban structures reduce distances and encourage alternative means of transport. What is more, the successful outcomes of the project help to preserve the intrinsic qualities of those quarters and help to overcome the negative image of neighbourhoods. The provision with moderately priced and appropriately equipped housing for families, elderly people or marginalised population groups strengthens social coherence and reduces the ground for conflicts of different sorts.

The scope of the project is to activate owners, private and public stakeholders to save, restore and reanimate buildings. It can be described as a networking hub between persons, groups and authorities that have an interest in this goal. Starting and keeping communication going around the objects is the core of the project’s activities.

According to the experiences of Chemnitz, the agency is the only instance that connects the threads from all different sides:

• the relevant departments in the city government (e.g. urban planning, fund management, building control, preservation, finance and tax, public relations),

• the different owner constellations (private owners or ownership groups of different sizes and local/national /international backgrounds, public housing company, unappropriated),

• the potential investors and users (professional real estate developers, grass-roots housing initiatives),

• additional stakeholders in the neighbourhoods and civil society.

It was important to bring relevant stakeholders in the field of housing together through the ULG. Before, the housing commission was responsible for this issue. It consisted only of representatives from each political party. Based on the work of the ULG work has been done to convert the housing commission into a housing council in which not only political parties will participate, but also agents and entities of the housing sector (such as real estate agents or tenant unions).

The Municipal Housing Agency has been relaunched, as a one-stop destination for all issues related to housing with the desire to provide comprehensive services and local housing policies: https://urbanisme.vilafranca.cat/oficina-local-dhabitatge It is located in an office in the city centre and will be the referent point to attend all matters concerning vacant buildings in Vilafranca.

The relaunching of the Municipal Housing Agency allows to improve the capacities

• to identify buildings in need of refurbishment in the future and
• to establish a steady collaboration framework for their refurbishment, beyond the micro work the City Council already does
• to have a unique access point for citizens, where they can meet experts to help them solve their housing problem / find a solution.

After having the database updated, the agency will contact owners proactively and will connect them with investors, explaining the advantages to participate in the public program “From empty buildings to social housing” that deals with the renovation and rehabilitation of vacant housing while reusing them for social purposes. To achieve a better collaboration the town hall has created a round table about housing policies, bringing public and private stakeholders together.

VISION - Through the new housing agency and the grown cooperation among public and private stakeholders through the round table, the outcome will be a decrease the number of empty flats and buildings and there will be new spaces for social purposes like affordable rental flats. Expectations are: increase the number of rental flats in the city center, improve flats and buildings increasing their energy efficiency and reducing the CO2 footprint.

A strong demographic decline and thus numerous vacancies in the old neighbourhoods are typical for former industrial hubs and towns distant from the economic centres in their countries. The lack of communication between the public authorities, often unavailable or unable owners, and the very diverse group of potential investors and users, is a problem that is visible to different extents in almost any city.

The ALT/BAU Transfer Network focused on alternative strategies in central and historic districts of European cities to activate unused and decaying housing stock resulting from demographic, economic and social change. Based on the experiences from Chemnitz’ URBACT Good Practice “Housing Agency for Shrinking Cities” (Agentur StadtWohnen Chemnitz), the network transferred experiences that proved successful to proactively connect administrations, owners, investors and users to initiate sustainable and resource saving development.

Under the leadership of Chemnitz the following partner cities were involved in the ALT/BAU Transfer Network: Riga Latvia, Constanta Romania, Vilafranca del Penedes Spain, Turin Italy, Seraing Belgium, Rybnik Poland.

Zugló, one of Budapest’s 23 districts, has a reputation for clean, safe streets and good transportation. Attracting a diverse mix of residents, the area is seeing considerable development, including new housing for young families. But this increasing population density means growing levels of waste to deal with.

The district’s waste is managed by a company (FKF) publicly owned by the City of Budapest. Before Tropa Verde, FKF already ran two modern Re-use and Educational Centres, where people could drop off useful old objects and which were frequently visited by school groups.

However, still about half of all collected waste went to a huge landfill site, and another sizeable proportion was incinerated. Only about 10 percent of municipal waste was collected separately by households and recycled by various companies. Tropa Verde was a chance for Zugló to take a fresh approach to encouraging citizens to recycle more.

First, a survey of citizens’ attitudes, habits, motivations and needs gave Zugló a basis to plan their new recycling reward scheme, adapting Santiago De Compostela’s platform to their own context. Next, they developed a clear online map enabling residents to find the right recycling facility for a range of waste items.

With support from the web company who developed Santiago De Compostela’s original ‘Tropaverde’ platform, Zugló launched its own local platform, accessible via the now international tropaverde.org. Just like Santiago De Compostela’s, this links in to an awards, or hulladék.pont, system, involving a whole network of local partners.

At designated ‘green points’, citizens can get a coupon with a code in exchange for the recyclable or reusable items they drop off. There are also rewards for composting. Points can then be redeemed on Zugló’s Tropa Verde platform – and spent in shops and organisations who have agreed to sponsor the programme.

The rewards system is an important way of engaging with both businesses and citizens about the environment. To further promote the initiative, the Municipality of Zugló launched a campaign to promote recycling jointly with FKF. And there have been environmental education events in festivals, children’s camps and schools. Other efforts have included a competition to collect batteries and used electronic devices, and a partnership with the Jane Goodall Foundation to collect used mobile phones.

As the project supports a much wider environmental management strategy, Zugló has benefited from strong political involvement, with the Deputy Mayor a key advocate for the activities throughout.

The URBACT Local Group was particularly active in awareness-raising, thanks to their diverse members from cultural and sports institutions, the city’s philharmonic orchestra – and even Budapest’s Zoo, which is in Zugló. The Tropa Verde project was presented at the Budapest Gastro Festival, where the interested could not only get information about the project, but also get involved in the program by disposing glass waste. Prior to the Covid pandemic, in 2020, experts from the municipality and project partners visited the children's day camps in Zugló several times to raise awareness about conscious waste disposal, recycling and project goals as part of awareness-raising events. Following the pandemic period the municipality, together with a number of local NGOs, launched an online series of programs where participants could learn the tricks of composting in urban and apartment environment through entertaining, playful sessions, or even build an insect hotel. They got to know how to replace disposable packaging with durable solutions in the kitchen, bathroom, learned about clothing repair and recycling practices, and also about the impact of our meals and purchased foods on our environment.

It has to be underlined that Zugló’s implementation of the project, that started very successfully, has been strongly affected by the Covid-19 pandemic in 2020 and early 2021, as it interfered with all their plans, and forced to cancel promotional events and gather more sponsors.

Zugló planned to bring the program to local and residential events and festivals, while persuading companies of joining the project. They updated the flyers and created a banner to put on the entrance of joining companies to show that they are part of our program.

As part of long-term planning, Zugló created a communication plan, and launched the GP by using a mix of offline and online tools.

Towards the future, as a change, Zugló plans to most be present in more events and to include more companies, to guarantee the success and sustainability of the solution.

For such purpose, a database for those companies that could potentially be involved was created, and Zugló intended to contact them during the lockdown.

To summarize, Zugló has struggled to get sponsors to join the project and even those who joined had to close for business before even starting to accept coupons.

At the start of the program, 6 waste disposal sites participated in the program, which we later wanted to supplement with a minimum of 10 pharmacies and 2 donation shops, but this plan unfortunately failed due to the pandemic situation.

In 2020, we reached about 200 elementary school students at our attitude-forming events. In the spring of 2021, we ran various awareness-raising campaigns and reached more than 6,000 people on the municipality's Internet channels.

Within the framework of the campaign, we promoted the 2 waste disposal sites included in the program for 2 weeks with the participation of FKF, where we drew 6 horticultural vouchers among the participants.

In an online lecture for local residents, a specialist from FKF gave a lecture on the ways of waste management in the capital with the participation of 30 interested people. In May, we held attitude-forming online programs with the participation of 5 civil organizations, 9 times, with the participation with a total of about 200 people. In cooperation with FKF, we held attitude-forming sessions in 9 kindergartens with the participation of about 1,000 children. The map containing the waste disposal sites created under the project has so far been used by almost 3,000 people.

Meetings with partner cities – including an event in Budapest in June 2018 – were great opportunities to exchange experiences and learn from each other, which enabled Zugló to identify similar problems in waste management and learn new skills to tackle them.

The aim is now to get more residents involved post-COVID and hopefully to roll out the programme across all districts of Budapest.

The hope is that each area of the city will set up its own URBACT-style local group, involving local sponsors across the city to promote the circular economy.

<p style="margin-bottom:6.0pt">Bydgoszcz is the eighth largest city in Poland, part of the Bydgoszcz–Toruń metropolitan area, set on the on the Brda and Vistula rivers in northern Poland. It is an increasingly important economic centre, but the city is well known for its water, Art Nouveau buildings, and urban greenery – including the largest city park in Poland (830 ha).</p><p style="margin-bottom:6.0pt">The city has a dynamic approach to sustainable development as part of its efforts to improve the quality of life of the city’s inhabitants. Against this background, Bydgoszcz wanted to link its agricultural land and green spaces with ecological education and took a particular interest in Ljubljana’s approach to connecting sites in the city that are bee-friendly and where apiaries can be visited.</p><p style="margin-bottom:6.0pt">The City started to test and promote the quality of Bydgoszcz honey and used World Bee Day to implement a c<span style="color:black">ampaign on the ‘Urban reality of bees and people - let’s create a more bee-friendly world’, including photos at bus and tram stops, and messages on billboards.</span> A local biologist produced a brochure on proper human behaviour towards bees and an exhibition.</p><p>But for ULG Coordinator, Justyna Olszewska, a highlight was local teachers getting enthusiastic about teaching children about bees. They developed a new educational programme called “With Bees Throughout the Year”, which gives children the opportunity to get to know about bees, beekeeping and related topics around health, plants and nature.</p>

<p style="margin-bottom:6.0pt">The approach undertaken by Bydgoszcz is fully aligned with the integrated approach of the Practice of Ljubljana that it transferred. Ecological practices related to beekeeping have been developed. The new EU project “Bez Lipy” introduces participatory approach to greenery development and a member of URBACT local group participates in the works.</p><p>The practice is also focusing on children and their education and attitude towards bees. This has also meant the development of professional skills and capacity to raise their awareness and develop bee-related activities as well as the enlargement of the network of urban beekeepers in the city. The city also promotes new (touristic) products and services related to beekeeping such as educational workshops run by Dawid Kilon, a biologist, guide and draftsman and bee-keeping workshops run at WSG University of Economy in Bydgoszcz.</p>

<p>Bydgoszcz municipality formed an URBACT Local Group (ULG) mixing around 30 members - beekeepers, teachers, entrepreneurs, researchers, local tour guides and interested individuals. The group identified 16 places in the city with apiaries and melliferous potential to appear on their own Bee Path map of 16 stops – from a roof on the university, through Shopping Mall with beehives, pollinator houses in city parks, sensory garden at school, Bydgoszcz Soap Works to the botanical garden.</p>

<p>In 2018 the City of Bydgoszcz lifted the ban on beekeeping in the city centre. Within the project we have managed to get to know beekeepers and educators who are ready to share their knowledge – in the very 2021 there are new beehives in the city centre: in May an apiary was installed by Mateusz Andryszak in Ostromecko Park and Palace Ensemble, and in June another one was installed in the Biziel University Hospital (Mateusz guided the endeavour). There are more and more bees initiatives application within the city grants and Bydgoszcz Citizens’ Participatory Budget, e.g. in 2022 there will be a municipal beehive installed and a bee-themed playground. Bydgoszcz is also starting the promotion of the Bee Education Programme in schools and we celebrate World Bee Day by installing the exhibition on bees that is accessible and offered to download and use as an open source and to be installed in any other city that wishes to educate about bees.</p>

<p style="margin-bottom:6.0pt"><span style="background:white" lang="EN-US"><span style="color:#201f1e">Visiting Ljubljana in April 2019 - together with stakeholders of BeePathNet’s other partner cities - members of Bydgoszcz’s ULG were truly inspired by how they too could create their own story around bees, linking to history, architecture and natural values.</span></span></p><p style="margin-bottom:6.0pt"><span style="background:white" lang="EN-US"><span style="color:#201f1e">The city hopes to install the popular bee educational programme across the whole education sector, from kindergarten up. There are also plans that Ania Izdebska with the local Tourist Office will create a ‘Bee Quest Game’ that will complement the town’s existing game for visitors.</span></span></p><p>Finally, the city also plans to explore further business opportunities and promotion, to take advantage of the growing interest in the project - including in other towns in the region.</p>

Despite the strong tradition of civic engagement and participatory governance dating back to the nineties, the city of Ghent could not count on a regulatory framework supporting the wide range of civic initiatives from inhabitants. The occasion to experiment a new  policy framework came with the example of “civic uses” in Naples about reuse of abandoned buildings as commons. In this frame the city of Ghent wanted to co-design a frame of co-management of public goods through a pilot project in the reuse of the 2018 desecrated Saint Josef Church  located in the Rabot-Blaisantvest neighborhood.  Rabot is one of the poorer ones in the city, known as an arrival district with  70,5 % of foreign descent residents (District Monitor Ghent, 2019) and with more than 90 nationalities.  In 2019 the City of Ghent purchased the church  to give it a new purpose in the form of public-civic management.

In the past, the city had been experimenting with civic-led temporary use of brownfield sites and empty buildings for over a decade (e.g. DE SITE in REFILL URBACT project) providing subsidies via the Temporary Use Fund with a budget of €300,000 available for citizens managed initiatives. Despite this, the public-civic management of the saint Josef Church presented a series of challenges new to the city, not least given the fact that the church was classified as historical heritage.

In order to realize the project, the City of Ghent has used several instruments. An open call to find a project coordinator was launched and a real estate agreement was closed between the manager and the City of Ghent.  The project coordinator provided a threefold plan that encompasses the organisation of the use of the Church by citizens and organisations, the maintenance of the Church building and the creation of the democratic and economic management models for the Church. The coordinator must do so in respect of the guiding principles, e.g. all aspects of the plan must be community-oriented and take into account the specific needs of the diverse and colourful neighbourhood the Church is located in.

Throughout this procedure, the Policy Participation Service of the City of Ghent organised a Urbact Local Group (ULG), made up of members of different city administration offices, so that the citizens and organisations could be directly involved in the management plans of the building, given the opportunity to visit the site and express their wishes while giving their input on the uses. The scope is to strengthen collective responsibility, so that each member of the community contributes to the site’s management.

Following Covid-related delays, Ghent made the church building temporarily available in a city tool called ‘room finder’, giving citizens access to the building for their own projects up to 12 times a year.

The approach undertaken by the City of Ghent is fully aligned with the integrated approach of the Good Practice of Naples that it transferred. Ghent is a good example of combining vertical and horizontal integrated approach proposing a balanced coordination among soft and hard measures. In particular, the horizontal Integration was enhanced through the creation of a cross-departmental working team: the Local Administrative Working Group (LAWG), made up of members of the Policy Participation Service, the Real Estate Service, the Urban Development Service and the Legal Service. This has represented a key highlight and added value to the project. Some representatives of the city’s participation and legal departments met and started working together for the first time through this pilot.

The LAWG task force has worked so successfully that it will keep existing after the project and make a regular consultation between different services involved in making urban real estate accessible, for example encouraging the re-use of abandoned buildings and developing the necessary tools for this purpose.

In addition, a legal-administrative incubator will be established, which will offer support to starting-up residents' initiatives.

The city of Ghent has a long tradition of participatory governance, boosted with the former Mayor Daniël Termont (2007-2018) as the strongest supporter of civic participation and co-creation.  Before that, already in the 1990s, Ghent  had created a Participation Unit to encourage a bottom-up approach to planning and decision-making. Civil servants of the Participation Unit function as Neighborhood managers in order to connect with citizens and with society in the 25 districts of the city. They deliver tailored work to create more livable, more social and more sustainable districts. They are the go-between between various stakeholders in order to find solutions to urban challenges existing in the neighborhood, linking the city council and the city’s residents.

Over the years, the unit has developed different instruments (Participation platform, Crowdfunding platform, Temporary Use of vacant buildings, Participatory budget, neighborhood management projects, including subsidy agreements, permits for using public space et al.) to enable and support citizens’ ideas and initiatives.  More recently, citizen initiatives and civil servants co-wrote Ghent’s 2017 Commons Transition Plan for a sustainable and ethical economy. The political will and support in participation extends after the Termont mandate with the assignment of a Deputy Mayor of Participation.

As for the specific case of the Saint Josef pilot, the URBACT Local Group (ULG) methodology has been fundamental in enhancing citizens and organization participation and involvement, as it entailed various activities and tools not only to make citizens actively engaged in the process, but also to listen and debate about their views and concerns on the management of the building.

Differents identifications and monitoring tools are been used to listen to people to people's concerns, such as:

• Neighbourhood of the Month;
• sounding board groups & think tanks;
• a participation platform;
• think tanks with long-term participation projects (En Route, "Room for Ghent", citizens' cabinet);
• SWOT analysis and monitoring table for indications (neighbourhood analysis, recording and following up on indications);
• detection of indications by means of stories (testimonies).

The positive influence of Civic eState network can be felt at many levels in Ghent. It has given a boost to the cooperation between city services and in the cooperation between residents' initiatives and the city administration; it helped in creating a stable task force in the municipality called the Local Administrative Working Group ( LAWG) to make a regular consultation between different services involved in making urban real estate accessible; and implemented a pilot project in the reuse of the Saint Joseph Church.

The tangible result is that Saint Joseph Church is now returned to the neighborhood as an open space that gives local residents the opportunity to develop activities and a social network based on their own needs and possibilities.

Ghent plans to bundle a lot of ideas and work towards a kind of step-by-step plan of how as a city they can improve their organization for the benefit of the commons. To help a long-term focus on citizens initiatives, a “catalogue” was elaborated by  the Local Administrative Working Group to make a concrete step-by-step plan together with the two services: the Policy Participation Service & the Real Estate Service of the city.

This will help to sum up the work done and what forms of involvement the city organizes for and with the neighborhood, providing a basis for replicating the pilot approach in other areas.

Through Civic e-State the City of Ghent joined a community of European municipalities that experimented in their local contexts the creation of urban commons regulation in a transnational  peer-learnig mode of cooperation. Ghent learned a lot from the legal documents (city regulations and agreements) received from Napels and Barcelona. These documents contained interesting definitions and principles, which have been adopted for the open call of Ghent's pilot project. At the same time, Barcelona and Amsterdam opened Ghent's eyes to the importance of measuring the social return of certain projects.

Then, after visiting similar initiatives in the other partner countries, the City of Ghent has succeeded in applying the practices and learnings in the Saint Joseph Church pilot project.